Archie

Please note that we are only expecting to make a few improvements to Archie for the moment. Our resources need to be focussed on advancing other critical projects, such as RevMan. Your suggestions are still very welcome and will be collected, but they are not likely to be implemented in the immediate future.

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Start with a short label and then a fuller description. If you can, try to include a ‘user story’ as the first line of the description. A user story is about clearly telling is who you are, what you want and why you need it.
Example: “As an author, I want to edit my review on my tablet, so I can finish it faster.”

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  1. 6 votes
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      Open for voting  ·  0 comments  ·  Reviews  ·  Admin →
    • Separate Rejected titles from Vacant Titles

      As an ME I want to clearly separate rejected titles from vacant titles, so author teams do not contact me in vain.

      In the Vacant Titles folder, titles are either filed under Active or Inactive. Review authors often contact to ask if they can take on one of the titles listed under Inactive. This is misleading because in some cases the rejected titles are listed under this heading.

      Possible changes: either change the heading from Inactive to Rejected titles, or add a new status (and heading) for Rejected titles?

      It will help to keep a list of rejected titles and…

      31 votes
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        2 comments  ·  Reviews  ·  Admin →

        Having consulted with ME Support on CRGs’ needs for storing and sharing information on Vacant titles, is clear that we need to clearly flag Rejected titles separately inside Archie.

        Work on this may be impacted by/impact the work on the central list of Priority Review.

        Could consider including this idea: http://ideas.cochrane.org/forums/252906-archie/suggestions/6390875--proposed-title-heading-in-archie-that-is-not-pub

        Voted “Important” by ADAC, Case Number: 128599 Comments:

      • Global edit for Review Document Role

        I want to globally change workflow roles from one person to another person. Archie allows me to make the workflow roles change but permissions are governed by Document Roles. So I want to globally change Document role Copy Editor from one person to another person

        0 votes
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          0 comments  ·  Reviews  ·  Admin →
        • accurate designation based on publication status

          Please can we have T for titles/protocols that have never been published; P for published protocols that have not yet been published a reviews (currently they are a mix of not yet published as protocols and draft reviews) and R for published reviews. We could consider U for reviews that have been updated at least once.
          If this is not possible (think it has been requested before), could we have two different symbols or colours for the publication button. Currently there is a black button for any publication, perhaps we could have a half white and half black for ones…

          1 vote
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            0 comments  ·  Reviews  ·  Admin →
          • Prompt to switch a review back to authoring mode upon check-in

            Here at the editorial base, we often forget to switch a review from editorial to authoring mode so the authors can implement changes. We propose that a pop-up appear upon checking in a review to ask editorial base staff if they would like to switch a review back to authoring mode.

            1 vote
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              0 comments  ·  Reviews  ·  Admin →

              Would you like that message to appear every time a review in Editorial phase is checked in – or can you think of special conditions under which the message should appear?

            • Electronic review proposals

              There has been some informal discussion about the potential for developing an electronic/automated process for review proposals. As a Managing Editor, I would find this helpful and it could potentially save precious time. At present, all proposals are managed via email and/or the standard Review Proposal Form (RPF [Word doc]). All information from the RPF needs to be manually transferred to Archie, in a Title Registration workflow. For example, it would be helpful if there was automated functionality (via Archie?) to screen the title for relevance/format/priority/overlap, allocate a suitable CRG, check author COIs, and import details if authors are already…

              20 votes
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                0 comments  ·  Reviews  ·  Admin →
              • Only show each review once in My Reviews

                The protocols and reviews where I am both author and contact person appears twice under My Reviews section. This is confusing, since two version of the same protocol appears and I may create changes and revisions in a version that is not the latest. Only one version of each document should be available in archie.

                1 vote
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                  0 comments  ·  Reviews  ·  Admin →

                  Archie may show the same review document in multiple places, but that does not mean it is duplicated. So this should not lead you to working on the wrong version.
                  If many people find this confusing we could consider not listing a review under Author role as well, when it is in the Contact person folder.

                • “Proposed Title” heading in Archie that is not publicly visible

                  To add a new heading “Proposed Title” in Archie that is not publicly visible. This idea was suggested at the MEs meeting in 2013, supposedly so when you are still figuring out a new title with a group, another authors doesn't see it and try and register the title too.

                  12 votes
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                    1 comment  ·  Reviews  ·  Admin →
                  • To change the Archie Folder heading Withdrawn to Unavailable

                    Suggested in MEs meeting in 2013 to change the Archie Folder heading Withdrawn to Unavailable. This will hopefully prevent authors asking to take over Withdrawn reviews if they are listed under the heading Unavailable.

                    6 votes
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                      1 comment  ·  Reviews  ·  Admin →
                    • Old review list

                      I suggest to have a unique list (divided into review group area), where can be found old review that need to be updated

                      2 votes
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                        2 comments  ·  Reviews  ·  Admin →
                      • Improve 'Compare' function in Archie

                        Copy-editors regularly change the format of headings within reviews in RevMan (e.g. from level 3 to level 4). When these reviews are then viewed in Archie using the 'Compare' function, the text that follows the adjusted headings (within the relevant sections) all appears to have been changed - although no changes may have been made to it. This means that authors spend time trying to spot changes that have not been made, and it makes them very frustrated. Would it be possible to tweak the 'Compare' function so that it restricts highlighting to the adjusted headings only in these circumstances?

                        11 votes
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                          0 comments  ·  Reviews  ·  Admin →
                        • Add reviews to a Satellite group

                          We would like to request that reviews can be added to a Satellite group, currently we are unable to do this.

                          4 votes
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                            3 comments  ·  Reviews  ·  Admin →

                            The simplest solution from a technical perspective would be to let the satellites to function as independent review groups. However, that would not allow any central coordination and reporting, and so does not sound like what is wanted here.

                            One option is to continue to await the outcome of the Structure and Function project. If this is to progress independently of that, a next step could be a number of satellite CRGs getting together to draft a more detailed proposal. I’ll be happy to participate in this.

                          • Check for overlap when a Vacant title is changed to Registered title

                            When the vacant title is created, Archie checks for overlapping titles. However, when the Vacant title becomes a Registered title, there is no check for overlap. Given that a vacant title can sit in Archie for years before it is registered, it is important that a further check for overlapping titles in Archie is conducted at the Registration stage as well.

                            8 votes
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                              0 comments  ·  Reviews  ·  Admin →
                            • Easier role creation for new reviews

                              As an ME I want it to be faster to assign authors to new reviews so I can save time.

                              Currently, in the new review Wizard, there's a lot of clicking in choosing role, choosing person, clicking Add - for each role.

                              1 vote
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                                0 comments  ·  Reviews  ·  Admin →
                              • Generic protocols

                                Protocols that are shared between multiple reviews.

                                5 votes
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                                  Open for voting  ·  0 comments  ·  Reviews  ·  Admin →
                                • Notify contact person when non-citation version is marked for publication

                                  We notify the contact person when a citation version is ready for publication at the point where all LfP forms have been completed, but we should also notify when a non-citation version is marked for publication.

                                  5 votes
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                                    Open for voting  ·  0 comments  ·  Reviews  ·  Admin →
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