Archie

Please note that we are only expecting to make a few improvements to Archie for the moment. Our resources need to be focussed on advancing other critical projects, such as RevMan. Your suggestions are still very welcome and will be collected, but they are not likely to be implemented in the immediate future.

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Start with a short label and then a fuller description. If you can, try to include a ‘user story’ as the first line of the description. A user story is about clearly telling is who you are, what you want and why you need it.
Example: “As an author, I want to edit my review on my tablet, so I can finish it faster.”

How can we improve Archie?

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  1. Notify reference centre when a new person record is created

    Many people who attend Cochrane training workshops do not have Archie records at the time of training (hence difficult to add a training note) but may go on to register a title at a later date (in which case we miss them). To ensure that we have a comprehensive record of who has been to Cochrane training events, it would be really helpful to know when a new person record (with role of author or editor) is created.

    5 votes
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      Quick value score 0
      Pros: High Value +1, Obvious link to target: Membership scheme
      Cons: hard to scope-1. (defining exactly when message is triggered, and who gets to see them)

      Caveats:
      - Centres could just create the records
      - May be superseded completely by Membership developments.

      Voted “Important” by ADAC, Case Number: 123654 Comments:

    • Send message to the person if the marking of the duplicate was not appropriate

      The message should be sent to the person who initiated the marking of the duplicates via the Resolve duplicates wizard. If the marking of the duplicate was not appropriate and resulted in the two records remaining as separate records because the Super User has confirmed that, although the names are the same, they are two different people.

      5 votes
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      • Create the option to e-mail all group authors a bulk mailing

        I would like the option to e-mail all our authors with news of relevant training and advice from the editorial base. At the moment we send out a quarterly newsletter but there are smaller news items I would like to send out periodically. Currently there is no way to e-mail all authors. Exporting csv files of e-mail addresses for use in Outlook is difficult as Outlook does not support large numbers of addressees.

        3 votes
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        • Detailed letter to authors when protocol is published

          Currently, Archie sends an automated, detailed email to authors when their title is registered, providing key information about software tools, training,etc.
          As a trainer and an editor, I would like to send out a similar detailed email at the point where the protocol is published, so that authors are reminded about the relevant guidance and tools relevant to that point in the review process (e.g. using tools like Covidence for screening & data collection, contact your TSC about the search, etc.)

          4 votes
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          • Add direct links to Archie document in Archie review notifications

            Notification emails for publication of new reviews, updated reviews and new protocols include DOI and direct link to the published review but it would be helpful to also have a direct link to the Archie document within the alert text.

            1 vote
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            • Add option to insert abstract into task emails

              As a managing editor, I want to be able to insert the abstract automatically into the body of the workflow email requesting peer review because we think this might increase the uptake of peer review (it is common practice for peers to be able to see at least part of a paper they are being asked to review for other journals).

              5 votes
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              • Allow Archie notifications to go to BOTH email and Archie message system

                Currently can choose whether to send notifications to email or Archie messaging system. I would like to be able to choose both. I value the active alerting that email offers (for immediate action), but the Archie messaging system records give me more useful record of what's changed that I use for other (weekly) tasks.

                0 votes
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                • Notification when entity links to review in another CRG from topics list

                  It should be possible for a Super User of a CRG to subscribe to a notification that another entity is linking from their topics list to the CRG's review.

                  5 votes
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                  • Automatic deletion of messages once they no longer apply

                    For example, reminders for tasks that have been completed, or duplicates that have been resolved.

                    6 votes
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                    • Mark 'Changes suggested' as complete

                      When editorial bases receive a request to change a person record in Archie it would be helpful if there was some mechanism to record and message back to the originator that the requested changes has been actioned.

                      At the moment we have to either send a separate email to the originator of the request OR we just assume the originator checks on Archie and sees that the record has been modified.

                      Could we have a "done" button with that being communicated to the person posting the request?

                      5 votes
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                      • Automated thank you email to authors after review submission

                        As an ME, it would be useful if an automated 'confirmation of receipt' email was sent to authors when they submit a draft for editorial approval via RevMan. It is important to acknowledge their submission, and an automated service would provide a consistent and timely response. This would save time for the editorial staff, and would also keep the authors informed.

                        [UX Lead note: this is separate idea]
                        It would also be useful if the authors could be informed when workflow stages are completed, for example when the Sign Off Editor approves it for copy edit and screening, or when…

                        3 votes
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                          Reviewed by UXG: desirable, but not urgent.

                          ME Support consultation:
                          The first half of this idea seems valuable and unproblematic.

                          As for the the second half, ME Support had concerns that automatic emails might get sent inappropriately, eg when a workflow, temporarily loops back to a previous milestone. This part need further discussion and should be created as a separate idea.

                        • Complete email integration

                          All correspondence with authors should be stored in one system so that MEs don't have to look for correspondence in their emails. It would be really helpful to have the ability to correspond with authors from Archie, i.e. to get a status check on their review, or to answer a methodological question. Note: An alternative would be to implement better linking with existing email systems.

                          7 votes
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                            After consulting with ME Support:
                            there is both a need for sending of ad hoc emails related to a review, and a benefit of a complete email integration that allows handling and storing all correspondence related to a review in Archie. The title of this idea has been updated to reflect its focus on storing all email

                            It is possible to send generic emails to the Contact person (or all authors) using the Task email system and if the right email template is created, this can be done from any task, and without referencing the task at all (see details in Comments) . If sending ad hoc email should be even simpler, please submit as separate idea,

                            “Quick value score”:http://tech.cochrane.org/aboutus/uxgroup/scoring:
                            Pros + 2 High value
                            Cons: -1 Good alternative exists, -1 Hard to do

                          • Management of email lists from Archie

                            As a Cochrane contributor I want to easily manage all my email list subscriptions on a single page, so I can get the information I need and want.

                            As group administrator I want the group 's email list to be automatically updated based on Archie membership, so I don't have to do this in two places.

                            9 votes
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                              UXG agreement we should do this. Moving into specification phase. Do add your comments on how this should work for you.

                              (Voted “Important” by ADAC, Case Number: 122350." )

                            • Ability to respond to submission message from Archie

                              When receiving messages in Archie saying something has been submitted it would be helpful to be able to respond directly from the messages screen to acknowledge receipt etc. One idea is that there should be a button next to the message that would take you to the workflow task of 'submit draft' and automatically bring up an information email that you can edit and send to the author.

                              5 votes
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                                UXG notes

                                Summary: not prioritised for implementation

                                Big picture is responding to any message in Archie’s messages window.

                                A separate issue is responding to Workflow task messages.

                                UXG scoring:
                                Consultation flags:
                                ? Consult beyond UxG: ME Support
                                -————————————————
                                Upvotes
                                +1 High value
                                +1 Obvious link to target: Review production efficiency

                                Downvotes
                                -1 Good alternative exists: email of originator shown in messages window
                                -1 Complex to do

                                (Voted “Important” by ADAC, Case Number: 111454.")

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