Archie

Please note that we are only expecting to make a few improvements to Archie for the moment. Our resources need to be focussed on advancing other critical projects, such as RevMan. Your suggestions are still very welcome and will be collected, but they are not likely to be implemented in the immediate future.

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Start with a short label and then a fuller description. If you can, try to include a ‘user story’ as the first line of the description. A user story is about clearly telling is who you are, what you want and why you need it.
Example: “As an author, I want to edit my review on my tablet, so I can finish it faster.”

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  1. 6 votes
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      Open for voting  ·  0 comments  ·  Reviews  ·  Admin →
    • Save function for internal notes added to USC tabs

      Currently, if we add an internal note to the UCS tab and do not change the UCS, the note will not be saved. The only way around that I can see is to change the classification, add the internal note, save it. Then change the classification back to what it was previously and then save again.

      1 vote
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      • Deactivate Archie accounts for inactive authors

        An account of an author that is not longer linked with any reviews or entities, with the role Author mark as inactive, should make the Archie account inactive as well as it makes no sense to have an active Archie account if you are not an Active Contributor (who needs an Archie account) to a CRG.

        10 votes
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          Reviewed by UXG September 2014: no immediate action taken as not critical, and we expect the ‘Membership scheme’ project to alleviate the need for this.

        • allow me to download my manuscript

          Hi. I can no longer download my PDF manuscript from Archie. I get an error message that says: " Adobe Acrobat Reader could not open 'Patient reminder recall..." because it is either not a supported file type or because the file has been damaged (for example, it was sent as an email attachment and wasn't correctly decoded.)"

          1 vote
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            0 comments  ·  Publishing  ·  Admin →
          • Separate Rejected titles from Vacant Titles

            As an ME I want to clearly separate rejected titles from vacant titles, so author teams do not contact me in vain.

            In the Vacant Titles folder, titles are either filed under Active or Inactive. Review authors often contact to ask if they can take on one of the titles listed under Inactive. This is misleading because in some cases the rejected titles are listed under this heading.

            Possible changes: either change the heading from Inactive to Rejected titles, or add a new status (and heading) for Rejected titles?

            It will help to keep a list of rejected titles and…

            31 votes
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              2 comments  ·  Reviews  ·  Admin →

              Having consulted with ME Support on CRGs’ needs for storing and sharing information on Vacant titles, is clear that we need to clearly flag Rejected titles separately inside Archie.

              Work on this may be impacted by/impact the work on the central list of Priority Review.

              Could consider including this idea: http://ideas.cochrane.org/forums/252906-archie/suggestions/6390875--proposed-title-heading-in-archie-that-is-not-pub

              Voted “Important” by ADAC, Case Number: 128599 Comments:

            • A new search field in Archie under Document Search/Latest Published Version: "Version {has/has not} translation in {Language}"

              "Every month the French translation team plans their work by reviewing a list of new published reviews and new versions of reviews [...] Now the question is, if the list could exclude reviews for which the French translation has been re-published automatically due to no changes in the Abstract for the new version of the review."

              4 votes
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              • Include additional tables in "preview published pdf" function for DTA reviews

                Using the "preview published pdf" function in Archie displays a PDF version of the review but does not include any "additional tables" which may be in the review; they are simply omitted from DTA reviews. (They appear in previews of intervention reviews)

                1 vote
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                  0 comments  ·  Publishing  ·  Admin →
                • Time-sensitive alerts and reports

                  As a Managing Editor, I would find it immensely helpful if Archie could alert me when a task or milestone has taken a certain amount of time and has not been completed. For example, for Milestone A it would be great if Archie could tell me when it has been 6 months since the title was registered and a first draft hasn't been submitted. For peer review, it would be useful to know when the process for identifying PRs and receiving their feedback has exceeded 3 months (ie from the start of Milestone C).

                  At the moment, for example, it…

                  1 vote
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                    0 comments  ·  Reports  ·  Admin →
                  • Global edit for Review Document Role

                    I want to globally change workflow roles from one person to another person. Archie allows me to make the workflow roles change but permissions are governed by Document Roles. So I want to globally change Document role Copy Editor from one person to another person

                    0 votes
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                      0 comments  ·  Reviews  ·  Admin →
                    • Ability to assign a new person to a task in the 'Insert task' window

                      When inserting a task into a workflow 'on the fly', quite often it is to seek advice from someone who isn't otherwise connected with the workflow (and hence isn't already listed under the 'People' tab of the workflow as a CRG advisor or referee). This means that after clicking 'insert task', you have to go back out of that screen and go to the 'People' tab to add the person as a CRG advisor or referee, then go back to 'Task' tab and insert task again. Otherwise you have to remember to add them to the workflow's People tab first,…

                      14 votes
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                        0 comments  ·  Workflows  ·  Admin →

                        This is desirable, but would require a reasonable amount of work for limited gain. We will take a further look at this should it gain further support.

                      • Notify reference centre when a new person record is created

                        Many people who attend Cochrane training workshops do not have Archie records at the time of training (hence difficult to add a training note) but may go on to register a title at a later date (in which case we miss them). To ensure that we have a comprehensive record of who has been to Cochrane training events, it would be really helpful to know when a new person record (with role of author or editor) is created.

                        5 votes
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                          Quick value score 0
                          Pros: High Value +1, Obvious link to target: Membership scheme
                          Cons: hard to scope-1. (defining exactly when message is triggered, and who gets to see them)

                          Caveats:
                          - Centres could just create the records
                          - May be superseded completely by Membership developments.

                          Voted “Important” by ADAC, Case Number: 123654 Comments:

                        • Add an expiry date or date for revision on the updating tab

                          As an Managing Editor I would like to know if any notes on the updating tab for publication with the review have gone out of date eg. if I have said that an update is pending and will be published in Month x, at the end of Month x, if there has been a delay and the review is not published, I would want to easily identify any out of date notes, or perhaps be alerted to them. There needs to be a searchable expiry date at least.

                          2 votes
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                          • Send message to the person if the marking of the duplicate was not appropriate

                            The message should be sent to the person who initiated the marking of the duplicates via the Resolve duplicates wizard. If the marking of the duplicate was not appropriate and resulted in the two records remaining as separate records because the Super User has confirmed that, although the names are the same, they are two different people.

                            5 votes
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                            • 1 vote
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                                0 comments  ·  Workflows  ·  Admin →
                              • New author form linked directly to Archie

                                As a managing editor, one of the monkey works that take most time is adding new authors to Archie. It will be great if authors can fill a form that feeds directly to Archie, and we can just approve the person when we checked everything is fine. That will save time and improve accuracy. It will be great if the form can show the author how his affiliation will look like to improve accuracy.

                                4 votes
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                                  0 comments  ·  People  ·  Admin →
                                • Review version number should be included in a review file name

                                  When attaching review versions to a workflow task email, you can choose the version you wish to attach and the version number is displayed in the field to confirm the version you are about to send to a recipient of a task, the version number is not provided in the attachment which is received by the recipient and the system doesn't record which version was attached to the email. If this is the case, it would be helpful if the attachment could provide the number of the version that was sent and the system records the version that was attached…

                                  11 votes
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                                    0 comments  ·  Workflows  ·  Admin →
                                  • Field roles

                                    Fields have recently been granted the power to take an increased role in review production, supported by review groups. As a Field Director, I do not currently have access to resources available to Managing Editors, which would be helpful to me as we at our Field learn about the review production process. It would be helpful if we could assign the role of Managing Editor to Field staff in Archie so that we are eligible to join ME-related discussions.

                                    1 vote
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                                    • Create the option to e-mail all group authors a bulk mailing

                                      I would like the option to e-mail all our authors with news of relevant training and advice from the editorial base. At the moment we send out a quarterly newsletter but there are smaller news items I would like to send out periodically. Currently there is no way to e-mail all authors. Exporting csv files of e-mail addresses for use in Outlook is difficult as Outlook does not support large numbers of addressees.

                                      3 votes
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                                      • Searching organizations in Archie

                                        As a Cochrane Centre staff, I want to highlight the support I provided to hospitals and specific organizations in my country, and currently I cannot search by organization. I can use e-mail address domain name as a proxy, but it is problematic as might not cover all users affiliated to one place, specially for those with multiple affiliations.

                                        0 votes
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                                          2 comments  ·  Searching  ·  Admin →
                                        • Detailed letter to authors when protocol is published

                                          Currently, Archie sends an automated, detailed email to authors when their title is registered, providing key information about software tools, training,etc.
                                          As a trainer and an editor, I would like to send out a similar detailed email at the point where the protocol is published, so that authors are reminded about the relevant guidance and tools relevant to that point in the review process (e.g. using tools like Covidence for screening & data collection, contact your TSC about the search, etc.)

                                          4 votes
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