Archie

Please note that we are only expecting to make a few improvements to Archie for the moment. Our resources need to be focussed on advancing other critical projects, such as RevMan. Your suggestions are still very welcome and will be collected, but they are not likely to be implemented in the immediate future.

Tell us what you need.
Start with a short label and then a fuller description. If you can, try to include a ‘user story’ as the first line of the description. A user story is about clearly telling is who you are, what you want and why you need it.
Example: “As an author, I want to edit my review on my tablet, so I can finish it faster.”

How can we improve Archie?

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  1. A new search field in Archie under Document Search/Latest Published Version: "Version {has/has not} translation in {Language}"

    "Every month the French translation team plans their work by reviewing a list of new published reviews and new versions of reviews [...] Now the question is, if the list could exclude reviews for which the French translation has been re-published automatically due to no changes in the Abstract for the new version of the review."

    4 votes
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    • Display the email address of a person on the "people" tab of review properties window

      It would be useful if the email address of a person highlighted on the people tab of the review properties could be shown with the other data at the bottom of the screen. At the moment four other fields are shown for a person, the date the role was assigned, address, affiliation and notes. It's very common to open a person's record soly to copy or verify their primary email address. Having it displayed on the people tab would save having to click through the individual record. It's a small thing but one I've noticed I repeat over and over…

      0 votes
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      • Peer-review dashboard for Co-eds

        As a coordinating editor, I will like to have a review dashboard that will allow me, from only one screen, see how many iterations the review has (i.e. times author has submitted for editorial approval), a. ll files from the peer-review (form and comments when submitted) ordered by peer-referee and submission and responses from authors. I will like to be able to see the date of search

        1 vote
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        • Searching organizations in Archie

          As a Cochrane Centre staff, I want to highlight the support I provided to hospitals and specific organizations in my country, and currently I cannot search by organization. I can use e-mail address domain name as a proxy, but it is problematic as might not cover all users affiliated to one place, specially for those with multiple affiliations.

          0 votes
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            2 comments  ·  Searching  ·  Admin →
          • Automated thank you email to authors after review submission

            As an ME, it would be useful if an automated 'confirmation of receipt' email was sent to authors when they submit a draft for editorial approval via RevMan. It is important to acknowledge their submission, and an automated service would provide a consistent and timely response. This would save time for the editorial staff, and would also keep the authors informed.

            [UX Lead note: this is separate idea]
            It would also be useful if the authors could be informed when workflow stages are completed, for example when the Sign Off Editor approves it for copy edit and screening, or when…

            3 votes
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              Reviewed by UXG: desirable, but not urgent.

              ME Support consultation:
              The first half of this idea seems valuable and unproblematic.

              As for the the second half, ME Support had concerns that automatic emails might get sent inappropriately, eg when a workflow, temporarily loops back to a previous milestone. This part need further discussion and should be created as a separate idea.

            • Automate referee ticket

              As an ME, it would be helpful if Archie could automatically send a ticket for the refereeing task to the referee following a 'Yes' response to the initial invitation. This would save some time and avoid possible delays inherent in manual activation of the task. Would also help to improve efficiency in the editorial process.

              2 votes
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                0 comments  ·  Workflows  ·  Admin →
              • enable potential contributors to submit the official conflict of interest form

                As a Managing Editor, when seeking new authors for an update I would like to be able to check conflicts before I register the person as an author. I would prefer not to have to ask for these on paper and then ask again for submission of the official form in Archie once they are an author. Would it be possible for the form to be submitted for a review (perhaps using the 'potential contributor' role), then retained if they become an author?

                2 votes
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                  1 comment  ·  People  ·  Admin →
                • Deactivate Archie accounts for inactive authors

                  An account of an author that is not longer linked with any reviews or entities, with the role Author mark as inactive, should make the Archie account inactive as well as it makes no sense to have an active Archie account if you are not an Active Contributor (who needs an Archie account) to a CRG.

                  10 votes
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                  • resize the viewing pane when editing task email templates

                    when editing task email templates the viewing screen is VERY SMALL - it is necessary to scroll up and down to locate the email to be checked / amended / edited etc etc.

                    If the viewing pane were bigger this would save so much time!! and make locating task emails easier.

                    There is plenty of redundant space in the frame.

                    thanks for considering this.

                    2 votes
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                    • Clickable data in Workflow Role Report

                      For instance, click on the number of overdue tasks for a person, to see a list of them. At the moment, the only option is to run the search but this returns all the tasks (additionally including completed, not started and in progress) which may have too much data.

                      7 votes
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                        0 comments  ·  Reports  ·  Admin →
                      • Detailed letter to authors when protocol is published

                        Currently, Archie sends an automated, detailed email to authors when their title is registered, providing key information about software tools, training,etc.
                        As a trainer and an editor, I would like to send out a similar detailed email at the point where the protocol is published, so that authors are reminded about the relevant guidance and tools relevant to that point in the review process (e.g. using tools like Covidence for screening & data collection, contact your TSC about the search, etc.)

                        4 votes
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                        • Add reviews to a Satellite group

                          We would like to request that reviews can be added to a Satellite group, currently we are unable to do this.

                          4 votes
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                            3 comments  ·  Reviews  ·  Admin →

                            The simplest solution from a technical perspective would be to let the satellites to function as independent review groups. However, that would not allow any central coordination and reporting, and so does not sound like what is wanted here.

                            One option is to continue to await the outcome of the Structure and Function project. If this is to progress independently of that, a next step could be a number of satellite CRGs getting together to draft a more detailed proposal. I’ll be happy to participate in this.

                          • “Proposed Title” heading in Archie that is not publicly visible

                            To add a new heading “Proposed Title” in Archie that is not publicly visible. This idea was suggested at the MEs meeting in 2013, supposedly so when you are still figuring out a new title with a group, another authors doesn't see it and try and register the title too.

                            12 votes
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                              1 comment  ·  Reviews  ·  Admin →
                            • Mark 'Changes suggested' as complete

                              When editorial bases receive a request to change a person record in Archie it would be helpful if there was some mechanism to record and message back to the originator that the requested changes has been actioned.

                              At the moment we have to either send a separate email to the originator of the request OR we just assume the originator checks on Archie and sees that the record has been modified.

                              Could we have a "done" button with that being communicated to the person posting the request?

                              5 votes
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                              • Enable multiple selections from topics list

                                When assigning topics to a review, I want to be able to assign multiple topics in one go rather than having to hit 'select' and navigate through the topic trees each time.

                                5 votes
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                                  1 comment  ·  Topics list  ·  Admin →
                                • Add direct links to Archie document in Archie review notifications

                                  Notification emails for publication of new reviews, updated reviews and new protocols include DOI and direct link to the published review but it would be helpful to also have a direct link to the Archie document within the alert text.

                                  1 vote
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                                  • the ability to 'view' documents stored in the files tab of a workflow

                                    I would like to be able to simply view a document that is stored in the Archie workflow files. At the moment I have to download it to look at the content - I do not always want to edit the document - maybe just want to see if it is complete or if there is a query about some of the content I want to check the relevant part of the document.

                                    5 votes
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                                      3 comments  ·  Workflows  ·  Admin →

                                      For files that the browser can just show (txt, pdf) this should be quite easy.

                                      Update: DB search shows that 60% of the current WF files are doc or docx – text and pdf are 29 %.

                                      My assessment for now: wait for more votes or comments

                                      Based on the following scores, the value vs resources trade-off is not clear :

                                      Simple option (txt and PDF only): +1 / -1
                                      +1 Easy to do
                                      -1 Good alternative exists (download opens these files pretty fast)

                                      Full solution (preview MS Office files): +1 /-0
                                      +1 High value

                                    • Old review list

                                      I suggest to have a unique list (divided into review group area), where can be found old review that need to be updated

                                      2 votes
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                                        2 comments  ·  Reviews  ·  Admin →
                                      • Notify reference centre when a new person record is created

                                        Many people who attend Cochrane training workshops do not have Archie records at the time of training (hence difficult to add a training note) but may go on to register a title at a later date (in which case we miss them). To ensure that we have a comprehensive record of who has been to Cochrane training events, it would be really helpful to know when a new person record (with role of author or editor) is created.

                                        5 votes
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                                          Quick value score 0
                                          Pros: High Value +1, Obvious link to target: Membership scheme
                                          Cons: hard to scope-1. (defining exactly when message is triggered, and who gets to see them)

                                          Caveats:
                                          - Centres could just create the records
                                          - May be superseded completely by Membership developments.

                                          Voted “Important” by ADAC, Case Number: 123654 Comments:

                                        • Custom reports based on saved searches

                                          Select a saved search, choose an export format, and the relevant options for that format, and save as Custom Report.

                                          9 votes
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                                            1 comment  ·  Reports  ·  Admin →
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