Archie

Due to other priorities, we are not expecting to make major changes to Archie based on user input in the near future. Future directions for Archie are under review. Therefore, this space is closed until further notice.

How can we improve Archie?

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  1. 6 votes
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      Open for voting  ·  0 comments  ·  Reviews  ·  Admin →
    • Deactivate Archie accounts for inactive authors

      An account of an author that is not longer linked with any reviews or entities, with the role Author mark as inactive, should make the Archie account inactive as well as it makes no sense to have an active Archie account if you are not an Active Contributor (who needs an Archie account) to a CRG.

      10 votes
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        Reviewed by UXG September 2014: no immediate action taken as not critical, and we expect the ‘Membership scheme’ project to alleviate the need for this.

      • A new search field in Archie under Document Search/Latest Published Version: "Version {has/has not} translation in {Language}"

        "Every month the French translation team plans their work by reviewing a list of new published reviews and new versions of reviews [...] Now the question is, if the list could exclude reviews for which the French translation has been re-published automatically due to no changes in the Abstract for the new version of the review."

        4 votes
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        • Ability to assign a new person to a task in the 'Insert task' window

          When inserting a task into a workflow 'on the fly', quite often it is to seek advice from someone who isn't otherwise connected with the workflow (and hence isn't already listed under the 'People' tab of the workflow as a CRG advisor or referee). This means that after clicking 'insert task', you have to go back out of that screen and go to the 'People' tab to add the person as a CRG advisor or referee, then go back to 'Task' tab and insert task again. Otherwise you have to remember to add them to the workflow's People tab first,…

          14 votes
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            0 comments  ·  Workflows  ·  Admin →

            This is desirable, but would require a reasonable amount of work for limited gain. We will take a further look at this should it gain further support.

          • Notify reference centre when a new person record is created

            Many people who attend Cochrane training workshops do not have Archie records at the time of training (hence difficult to add a training note) but may go on to register a title at a later date (in which case we miss them). To ensure that we have a comprehensive record of who has been to Cochrane training events, it would be really helpful to know when a new person record (with role of author or editor) is created.

            5 votes
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              Quick value score 0
              Pros: High Value +1, Obvious link to target: Membership scheme
              Cons: hard to scope-1. (defining exactly when message is triggered, and who gets to see them)

              Caveats:
              - Centres could just create the records
              - May be superseded completely by Membership developments.

              Voted “Important” by ADAC, Case Number: 123654 Comments:

            • Send message to the person if the marking of the duplicate was not appropriate

              The message should be sent to the person who initiated the marking of the duplicates via the Resolve duplicates wizard. If the marking of the duplicate was not appropriate and resulted in the two records remaining as separate records because the Super User has confirmed that, although the names are the same, they are two different people.

              5 votes
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              • Review version number should be included in a review file name

                When attaching review versions to a workflow task email, you can choose the version you wish to attach and the version number is displayed in the field to confirm the version you are about to send to a recipient of a task, the version number is not provided in the attachment which is received by the recipient and the system doesn't record which version was attached to the email. If this is the case, it would be helpful if the attachment could provide the number of the version that was sent and the system records the version that was attached…

                11 votes
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                  0 comments  ·  Workflows  ·  Admin →
                • Searching organizations in Archie

                  As a Cochrane Centre staff, I want to highlight the support I provided to hospitals and specific organizations in my country, and currently I cannot search by organization. I can use e-mail address domain name as a proxy, but it is problematic as might not cover all users affiliated to one place, specially for those with multiple affiliations.

                  0 votes
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                    2 comments  ·  Searching  ·  Admin →
                  • Detailed letter to authors when protocol is published

                    Currently, Archie sends an automated, detailed email to authors when their title is registered, providing key information about software tools, training,etc.
                    As a trainer and an editor, I would like to send out a similar detailed email at the point where the protocol is published, so that authors are reminded about the relevant guidance and tools relevant to that point in the review process (e.g. using tools like Covidence for screening & data collection, contact your TSC about the search, etc.)

                    4 votes
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                    • Peer-review dashboard for Co-eds

                      As a coordinating editor, I will like to have a review dashboard that will allow me, from only one screen, see how many iterations the review has (i.e. times author has submitted for editorial approval), a. ll files from the peer-review (form and comments when submitted) ordered by peer-referee and submission and responses from authors. I will like to be able to see the date of search

                      2 votes
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                      • Highlighter tool for use in workflow email templates

                        Ability to highlight sections of email templates that need to be changed each time the email is sent out. It is currently difficult to easily identify those sections.

                        1 vote
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                          0 comments  ·  Workflows  ·  Admin →
                        • Training server more easily distinguished from live Archie server

                          I am currently learning to use Archie and often have both the training server and the Archie server open at the same time. Because they look so similar it is easy to become confused about which server I am currently working on. Perhaps a different colour?

                          1 vote
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                          • NOT function in advanced search

                            E.g. to email authors except the editors.

                            5 votes
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                            • Enable sorting of messages by sender, and tasks by date, sender or alphabetically

                              I get only 2 types of task: 'Assign copy-editor' and 'Copy-edit review/protocol'. When I have 60+ tasks I cannot order them according to the title of the review (preferred option), the sender's name, or the date they arrived, but have to scroll through all of them till I find the one I need - tedious and not a good use of my time.
                              It would also be helpful to be able to order messages for the same reason - or have them automatically deleted, which has been suggested already.

                              1 vote
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                                It was clarified that although one can sort messages by Sender, Subject and Date, the problem is that messages about a task becoming active are sent from the system, and with no mention of review title or ID in the Subject.

                                A possible other solution is in the idea “Sort options for Tasks in Progress (Organizer)” http://ideas.cochrane.org/forums/252906-archie/suggestions/6146907-sort-options-for-tasks-in-progress-organizer

                                Leaving this idea to be about modifying the Subject and/or Sender to identify the Review or CRG.

                                Quick value score 0

                                Pros: 0
                                Cons: 0

                              • accurate designation based on publication status

                                Please can we have T for titles/protocols that have never been published; P for published protocols that have not yet been published a reviews (currently they are a mix of not yet published as protocols and draft reviews) and R for published reviews. We could consider U for reviews that have been updated at least once.
                                If this is not possible (think it has been requested before), could we have two different symbols or colours for the publication button. Currently there is a black button for any publication, perhaps we could have a half white and half black for ones…

                                1 vote
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                                  0 comments  ·  Reviews  ·  Admin →
                                • Inactive status overhaul

                                  There are a number of problems with how the Inactive status for people (which is eg used for deceased authors) works now. This suggestion is for a thorough overhaul, incorporating all, or most, of the individual suggestions listed below.

                                  Component suggestions:
                                  - "Prevent creation of LfP form for deceased author":http://ideas.cochrane.org/forums/252906-archie/suggestions/5951679-prevent-creation-of-lfp-form-for-deceased-author
                                  - Deactivate Archie accounts for inactive authors
                                  - Predefined status labels , eg "Deceased" (instead of free text)
                                  - Apply inactive status to person instead of roles
                                  - Automatic/easy use of inactive status in Search and Workflows
                                  - Time-limited status, eg for parental leave

                                  2 votes
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                                    0 comments  ·  People  ·  Admin →
                                  • Make it possible to search for derivative products by Review Group

                                    An Advanced Search option on Derivative Products would allow us to quickly identify which of our reviews have been converted to Podcasts or CCAs. We can then link them our websites,

                                    5 votes
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                                      0 comments  ·  Searching  ·  Admin →
                                    • Let Authors manage their affiliations and their order

                                      As a reviewer, I would like to have "more than one affiliation" in Archie and Review Manager and I could select the "Order" of them inside each of my reviews.

                                      4 votes
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                                        1 comment  ·  People  ·  Admin →
                                      • Add an Advanced Search option for active reviews with no In progress or Pending workflows

                                        Add an Advanced Search option for active reviews with no 'In progress' or 'Pending' workflows. This will allow you to quickly export a list of all active reviews with no workflow.

                                        1 vote
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                                          0 comments  ·  Searching  ·  Admin →
                                        • Receive automatic notification when someone is assigned Role X in Archie

                                          We would like to receive automatic notification when someone is assigned the role of TSC in Archie so that the support team can contact them to offer induction & mentoring. (And of course, this feature could be applied to other roles so that it would be of value to others within Cochrane)

                                          13 votes
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                                            0 comments  ·  People  ·  Admin →
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                                          Archie

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